Many industries require secure transfer of sensitive documents to improve the customer experience, increase productivity and safeguard confidential data from cyber-attacks. Healthcare, financial services and law enforcement are just some of the industries.
Email is a convenient and efficient method of communication however it’s not the most secure. Emails are susceptible to being accessed by hackers and spammers. This is why it’s crucial to utilize a secure document exchange platform that uses encryption and protocols to protect information from being obtained by unauthorised third parties.
It is safer and more secure to make use of an online fax system for confidential documents than email. It allows you to send documents without the need for a traditional fax machine or a landline, and it can be accessed from anywhere with an internet connection. In addition, many fax platforms offer features such as redaction and digital signatures which make it simple for teams to create and sign documents together.
When it comes time to store documents on paper, ensure that they’re not placed out on desks that anyone can take or to put in the printer shared by others. Also, you should establish a policy of a clean desk and regularly shred old documents to avoid them falling in the wrong hands. If you are using online storage, make sure that all information you upload is secure and requires multifactor authentication. You should be able to track the dates and times when files were opened. This is essential in the case of a data security breach.