There are many aspects to take into consideration when selecting the best virtual data room (VDR) for your company. It is important to take the time assessing how your company will use the VDR and ensuring that it is equipped with the features you need for a reliable due diligence process. Taking the time to do this will make your due diligence much simpler and more efficient.
A trackable activity log is an important feature that lets you know who has viewed which documents and when. This will save you time and energy in checking whether someone has viewed the document you’re trying to view. A reliable VDR will also allow users to filter their search results by date range or last login so you can quickly find what you need to do your job effectively.
Other key VDR features include a structure for folders that is intuitive and simple for users to comprehend and access. The clear labeling of documents and folders is crucial to avoid confusion and misinterpretation. Verify that your VDR has the full functionality of text search, including optical character recognition (OCR) for Images and PDFs, and advanced filters to improve your search. A good VDR should also have an area for Q&A that lets you ask questions and receive detailed answers.
You should choose an upload system that is easy to use with automatic indexing, a user interface which allows users to select the language they prefer, and a multilingual customer support team. Check for security features to ensure that your data is secure by granular permissions or watermarking files.